Digital vs Hard Copy RSVPs, what’s the go?

When it comes to planning your wedding, RSVPs are one of the most important parts of your stationery suite. After all, how else will you know who’s coming to celebrate with you? But should you go with a traditional, mail-back RSVP card, or embrace the digital age with an online option? We’ll break down the pros and cons of each so you can decide which fits your big day best.

Hard Copy RSVPs: A Classic

Including a physical RSVP card with your invitation is the more traditional route. Guests fill out the card with their response, pop it in the mail (usually with a pre-stamped envelope you’ve provided), and voilà—it’s on its way back to you.

Pros of Hard Copy RSVPs

1. Adds a Personal Touch: There’s something special about receiving a handwritten RSVP from your loved ones – it feels personal and heartfelt.
2. Great for Less Tech-Savvy Guests: Some guests, especially older relatives, might not feel comfortable navigating a digital RSVP system. A hard copy ensures everyone has a way to respond easily.
3. Keepsake Potential: Physical RSVP cards make beautiful keepsakes to add to your wedding album or memory box. They’re a tangible reminder of who joined you on your special day.

Cons of Hard Copy RSVPs

1. Postage Costs: You’ll need to include pre-stamped return envelopes for your guests, which can add up quickly depending on the number of invitations you’re sending.
2. Tracking Responses: Once RSVPs start rolling in, you’ll need to manually keep track of who’s coming, who isn’t, and any additional information like dietary requirements.
3. Longer Turnaround Time: Since responses are sent by mail, it may take longer to gather all your RSVPs, especially if some guests are slow to reply.

Digital RSVPs: The Modern Approach

For couples who want a more streamlined approach, digital RSVPs are a great option. You can include the RSVP info on your invitation suite via a small separate card or in a section on your details card, containing the email address, mobile number or QR code that links to a wedding website.

Pros of Digital RSVPs

1. Convenience: Guests can RSVP with just a few clicks, whether it’s through email, text, or your wedding website. No need to hunt down a pen or a stamp!
2. Cost-Effective: With no need for return envelopes or additional postage, you’ll save money on your stationery.
3. Streamlined Tracking: Many digital RSVP systems (like wedding websites) automatically compile responses, helping you keep track of attendance, dietary preferences, and even fun extras like song requests. You can easily download the list and send it straight to your venue, caterer or planner.
4. No Sneaky Plus Ones: Digital RSVPs can be set up to only allow responses for those on the guest list, meaning no unexpected plus ones.

Cons of Digital RSVPs

1. Less Personal: While convenient, digital RSVPs lack the tangible, personal feel of a handwritten reply.
2. Tech Barriers: Not everyone is tech-savvy, and some guests might struggle with scanning QR codes or navigating a website. Providing clear instructions can help, but this might still be a challenge for certain guests.

Making the Decision

Ultimately, the choice between hard copy and digital RSVPs comes down to personal preference and what will work best for you and your guests.

If you go the digital route, we’ll make it easy for you by generating a custom QR code linked to your wedding website. All we need is the URL! It can be included as a section on your details card or even on its own card for a seamless addition to your suite.

Whatever you choose, the most important thing is to pick the option that fits your wedding style, budget, and guest list. After all, whether it’s a handwritten reply or a quick click online, the goal is the same: knowing who’s coming to celebrate your big day!